How to Manage Files with Teams

Control which teams can see and use your files and folders with team-based visibility settings.

1. Click on the Files section. Click the three dots next to the Folder name and select Set visibility. 

   

2. Adjust visibility under the option By Teams. 

   

3. Click Apply. 

Understanding Visibility Restrictions

What Restricted Users See:

• Only files in folders they have access to are visible
• Search results are automatically filtered by team

What Restricted Users Cannot Do:

• Access files in folders outside their team assignments
• See forms or files assigned to "teams outside their access"

Visibility Setting Conflicts

When editing content assigned to multiple teams:

• If you belong to all assigned teams: You can edit everything
• If you belong to some assigned teams: Visibility settings are locked
  System shows: "This form is assigned to teams outside your access"

Automatic Team Assignment:

• When a restricted user creates content, it's automatically assigned to their team(s)
• No way to accidentally assign content outside their access
• Prevents cross-team data leakage